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Privacy Policy

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The Asia Women Leaders Forum (AWLF), a general incorporated association (hereinafter referred to as “the Organization” or “AWLF”), is committed to protecting the privacy of individuals who engage with us through our official website (https://awlf.or.jp/en/) (here in after referred to as “this Site”) and related forms such as event registration, donations, and inquiries.

We strictly manage and protect personal information in accordance with relevant laws, regulations, and guidelines in Japan.

1. Personal Information We Collect and How We Obtain It

Examples of information we collect:
・Name, organization, job title
・Email address, phone number
・Payment information (e.g., bank account, credit card)
・Survey responses, participation records in online summits (e.g., login logs, usage history)

How we obtain personal information:
Via registration forms for events, donations, inquiries, surveys Through activity logs collected when you browse our website

 

2. Purpose of Use

The collected personal information will be used only for the following purposes:
・To register, operate, and communicate regarding events, online summits, and seminars
・To process donations and issue receipts
・To provide reports and information on our activities
・To conduct surveys and improve operations
・To respond to inquiries
・To fulfill legal obligations and conduct statistical analysis (in anonymized form)

If we change or expand the purposes of use, we will notify you via appropriate means or publish such changes on our website.

 

3. Provision to Third Parties and Outsourcing

We will not provide your personal information to third parties unless:
・It is necessary to outsource services such as system maintenance, email distribution, or payment processing, and we have a confidentiality agreement in place with the contractor
・You have given prior consent (e.g., sharing name lists with sponsoring partners)
・Required by laws or regulations
・It is reasonably determined to be necessary to protect the life, body, or property of an individual

We will supervise contractors to ensure that they properly handle personal information in accordance with our privacy standards.

 

4. Security Measures

AWLF implements the following measures to ensure the safe management of personal information:
・Organizational measures: Appointing a data protection officer, establishing internal rules
・Human measures: Staff training and supervision
・Physical measures: Managing physical access to offices and secure storage of documents
・Technical measures: Access control, encryption, antivirus software
・Vendor supervision: Executing and monitoring compliance with privacy agreements

5. Retention and Deletion

Personal information is retained only for the period necessary to fulfill the intended purposes. After that period, the data will be safely deleted or anonymized in a secure manner.

 

6. Rights of Individuals

You have the following rights regarding your personal data:
・Request for disclosure, correction, addition, or deletion
・Request to stop the use or provision of your data

Please contact us using the contact details below. We will respond within a reasonable time in accordance with applicable laws.

 

7. Disclaimer

We do not guarantee the completeness or accuracy of the information posted on this Site

We are not responsible for any damages caused by third-party access, external links, viruses, or unauthorized use of information

 

8. Copyright

All content on this Site, including text, images, and logos, is the property of AWLF. Unauthorized reproduction, redistribution, or commercial use is strictly prohibited.

 

9. Revisions to This Privacy Policy

This Privacy Policy is subject to change without prior notice due to changes in applicable laws or the Organization’s policy. The revised policy will take effect upon being posted on this Site.

 

10. Contact Information
Asia Women Leaders Forum (AWLF)
Urban Net Shijo Karasuma Building 6F
101 Kankoboko-cho, Muromachi-Higashiiru, Shijo-dori
Shimogyo-ku, Kyoto 600-8009, Japan
Email: info@awlf.or.jp