The Asia Women Leaders Forum (AWLF), a general incorporated association (hereinafter referred to as “the Organization” or “AWLF”), is committed to protecting the privacy of individuals who engage with us through our official website (https://awlf.or.jp/en/) (here in after referred to as “this Site”) and related forms such as event registration, donations, and inquiries.
We strictly manage and protect personal information in accordance with relevant laws, regulations, and guidelines in Japan.
1. Personal Information We Collect and How We Obtain It
Examples of information we collect:
・Name, organization, job title
・Email address, phone number
・Payment information (e.g., bank account, credit card)
・Survey responses, participation records in online summits (e.g., login logs, usage history)
How we obtain personal information:
Via registration forms for events, donations, inquiries, surveys Through activity logs collected when you browse our website
2. Purpose of Use
The collected personal information will be used only for the following purposes:
・To register, operate, and communicate regarding events, online summits, and seminars
・To process donations and issue receipts
・To provide reports and information on our activities
・To conduct surveys and improve operations
・To respond to inquiries
・To fulfill legal obligations and conduct statistical analysis (in anonymized form)
If we change or expand the purposes of use, we will notify you via appropriate means or publish such changes on our website.
3. Provision to Third Parties and Outsourcing
We will not provide your personal information to third parties unless:
・It is necessary to outsource services such as system maintenance, email distribution, or payment processing, and we have a confidentiality agreement in place with the contractor
・You have given prior consent (e.g., sharing name lists with sponsoring partners)
・Required by laws or regulations
・It is reasonably determined to be necessary to protect the life, body, or property of an individual
We will supervise contractors to ensure that they properly handle personal information in accordance with our privacy standards.
4. Security Measures
AWLF implements the following measures to ensure the safe management of personal information:
・Organizational measures: Appointing a data protection officer, establishing internal rules
・Human measures: Staff training and supervision
・Physical measures: Managing physical access to offices and secure storage of documents
・Technical measures: Access control, encryption, antivirus software
・Vendor supervision: Executing and monitoring compliance with privacy agreements
